What Village Departments do to be Sustainabe

Budget & Finance

Budget information is formatted in Adobe Acrobat which enables it to be easily referenced and print less “hard” copies of the budget document, thus saving boxes of paper each year

Share documents and files within the division on the K:  Drive and Laser Fish so paper copies are not created in multiple

Scan and disseminate materials through e-mail whenever possible in order to save paper

Shut off lights in private offices when not in use

Annual accounting and finance documents are converted to optical images to reduce storage costs, disseminate copies electronically and speed access for audit and research needs

Encourage payroll direct deposit

Sign up for electronic delivery of monthly statements from financial institutions

Disseminate electronic copy of Village’s monthly financial statements

Post electronic copy of the Comprehensive Annual Financial Report on the Village’s website

Continue to implement state of the art vendor direct payment options

Receive electronic copies of cancelled checks

Expand programs providing Internet payment option

Consolidate billing processes when applicable (e.g. collect annual alarm fee)

Building & Permitting Division Department

Provided two voluntary informational green building handouts available to the public in the handout bins (2009)

Presented a green building ordinance for discussion at a cow for the Village Council. Will provide two sustainable building presentations to the Community (2010)

Online permitting which will eliminate trips to Village Hall for construction permits.

Enforce the current State of Florida Energy Codes 

Reusing paper products

Finalize the Green ordinance for Village Council Review

Work on continuing to make all Village projects LEED certified

Village Hall

Reduction of paper consumption through use of optimizing printing & copying, distribution of information via the Village's website and through email, and electronic storage of files

Village Clerk

Reduced production and distribution of agenda packets from 20 to 12 copies (for Village Council members and core administration only)

Encourage residents to view an abridged version of agenda online – rather than print out entire file with all supporting documents  

Human Resources

Going paperless (Personnel Actions (PA), Performance Evaluations, Job Applications)

Providing various documents electronically 

Recycling and using recycled paper products  

Planning & Zoning

Worked with Miami-Dade Fire Rescue to incorporate Green Building elements into the new fire rescue station on Old Cutler Road

Working on creating a Green and Solar ordinance

Encourage use of permeable driveway and parking lot surfacing

Encourage reuse and recycling of construction and demolition debris 

Require the use of native and drought tolerant plant materials 

Utilize recycled paper and folders

Digitizing files in conjunction with IT and working electronically where  possible

Distributing the Village green/sustainability materials at every event produced by the Village

Working on developing, “Discover Palmetto Bay I-Bus” Wrap – “Walk in, Bike in, Ride in - Be in – Palmetto Bay.” (2010)

Garage Sale applications and permits maybe transmitted electronically 

On-going outreach at Community events on the Villages recycling, composting, and sustainability programs

Scan and email documents

Public Services

The Village is recognized as a Tree City USA community

The Village allocates $50,000 annually in tree planting to reduce the amount of water runoff

By retaining water, trees also help slowing water runoff which reduces the intensity of downstream flooding 

Established drop-off locations for recycling batteries and cell phone devices

Provide public education and awareness on water quality issues that may impact out natural environment

In conjunction with Parks and Recreation, developed a single stream recycling program for all recyclable goods to go into one cart for collection at all park and Village owned facilities

Purchase, when applicable, cleaner technology fleet vehicles

Encourage staff participation in efforts to support green initiatives at work and at home 

Plant native vegetation within the public right of way and provide information to residents about native plants that are suited for the climate in South Florida

Recommend native plants that have deep roots that help to use up rainwater Pursue the use of environmentally preferable products

Require County-supported construction projects to meet LEED standards 

Educate residents about the use of rain barrels for water reuse for gardening instead of potable water and to help reduce flooding and pollution into the stormwater system

Temperature Control at facilities - raising and lowering  thermostat controls to conserve energy cost 

Encouraging the department to become paperless as possible by re-engineering  reporting of complaints, work orders, purchasing and payment request processed using computer software that will allow employees to access information in the field

Replacing majority of incandescent lamps with fluorescent lamps

Solar panels at crosswalks at non-signalized intersections and solar lighting in the development of future landscape projects

Stand alone LED monument sign lighting system installed at each entryway monument sign

Employees save on fuel by not allowing vehicles to run while not in use

IBUS transit service helps to reduce the number of vehicles releasing pollutants into the environment by transporting multiple residents, students and workers to their destinations

Staff carpool to meetings at offsite facilities to save on the cost of fuel

Procurement

Buy “Energy Star” computers and electrical equipment (village-wide)

Buy multifunction equipment to save energy (village-wide)

Save junk mail from fax machine and recycle bins to make scratch pads

Make two sided copies

Scan and e-mail documents

No Styrofoam 

Recycle toner cartridges (village-wide)

Recycle automotive & small equipment batteries (village-wide)

Recycle automotive tires (village-wide)

Recycle and reuse old furniture and equipment (village-wide)

Buy 30% or greater post consumer content copier paper (village-wide)

Buy recycled paper legal and note pads. (village wide)

Buy recycled content plastic bag or compost able bags

Consolidate orders to save on gas and time

Attend “Green Purchasing” workshops

Maintain a “Green Vendor” catalog file

Keep informed of new Green products/vendors

Turn off the water while soaping up your hands and turn it back on when ready to rinse

Wear appropriate clothing if you’re hot

Wear extra layers of cloths if you’re cold

E-mails documents to save on paper and postage

Parks & Recreation

Recycled/rubberized playground surface at Palmetto Bay Park

Recieved a recycling grant used to implement park wide recycling program at Village Parks

Recycling grant also awarded an opportunity to include the Village elementary schools with an educational component

Replaced old overhead lighting system at Coral Reef Park recreation room with new energy efficient lighting

Continue a wood chipping (mulching) effort to reduce soil erosion

Continue planting initiatives throughout all Village parks

Identify possible educational opportunities for staff and public and incorporate a “green” educational component to our summer camps

Use electronic instead of printed materials

Remove existing paper towel dispensers and replace with electronic blowers, eliminating paper towel waste and cost

Purchased recycled benches/picnic tables

Recycling and/or providing the public with opportunities to recycle a wide range of materials including: bottles, cans, plastics and paper

Conserving electricity by monitoring usage at all facilities and turning off unnecessary lights; field lights are on only during permitted/approved activities

Reducing the use of envelopes, printed receipts and postage by implementing online registration for recreation programs and activities

Adjusting and repairing the Village’s irrigation controllers as needed to optimize the system’s performance and reduce water usage

Maintaining planters by using mulch to preserve moisture, provide nutrients, and reduce weeds; eliminating the raking of leaf litter in planters to provide natural mulch

Replacing inappropriate plants and ground covers with native plants whenever possible

Trimming and pruning plants and shrubs only as frequently as needed to produce the desired aesthetic effect. This practice preserves fuel and labor and helps reduce methane emissions from green waste in landfills

Using hand tools over power tools wherever possible to perform pruning and trimming of plant material

Increasing public awareness of and continually striving to meet the “Net Goal” of grounds maintenance; that is, achieving a net landscape benefit by producing more oxygen than carbon dioxide through the use of environmentally responsible maintenance practices

Police

Communicate via e-mail whenever possible to save paper

Shut off lights when office is unoccupied

Going paperless where feasible by printing & copying only when necessary

Buy and recycle office products where appropriate, i.e., paper, ink toners, etc.

As electronic equipment is replaced, ensure that the new products are environmentally friendly and green  rated